Digital vehicle inspection reports your customer signs on the spot
Run a full vehicle inspection from a phone or tablet, mark damage on a configurable diagram, attach watermarked photos, and capture a driver or customer signature — all tied to a single report that exports as a branded PDF. £1 per report, with the live DVLA record and full MOT history bundled in at no extra cost.
No card required. See a sample report (PDF)
XZG
Audi A6 S Line
Petrol · Black · 24,318 mi
Auto-filled from DVLA + MOTDamage zones
- Front clear
- Nearside scuff — minor
- Offside clear
- Rear clear
Built around how UK fleets actually work
Configurable damage diagrams
Pick the right diagram — car, van, HGV, minibus, classic — and mark damage zones with a tap. Each zone can carry its own notes and photos.
Photo evidence built in
Every photo is watermarked with date, time, vehicle reg and inspecting user. The audit chain is automatic and tamper-evident.
Digital signature on the same record
The customer or driver signs with a finger or stylus on your device. No paper, no separate signature workflow.
Vehicle data bundled in
Each report includes the live DVLA record (make, model, colour, fuel, tax) and full MOT history at no extra cost. No separate subscription.
Configurable templates
Build a template for each inspection type — inbound, outbound, mid-term, pre-purchase or post-wash — setting which damage zones, which checklist items, and who signs off.
Branded PDF export
Email the customer a polished, company-branded PDF directly from the platform. Looks like a report worth far more — costs £1.
A van rental yard cuts dispute handling from 20 minutes to 3
Before vehReports, returning customers and rental agents argued over a paper form and a few phone snaps. The yard manager dug through filing cabinets to settle dents. With vehReports, every inbound and outbound has matching photos and a signed report — a returning customer who disputes a scuff sees the inbound photo on screen before they finish the sentence. Disputes don't go to insurance, they go away.
Frequently asked questions
What types of vehicle reports does vehReports support? +
Inbound, outbound, mid-term, pickup, dropoff, pre-purchase, post-wash and general inspections. You can also build custom inspection templates — controlling which checklist items, which photos and who signs off — so one template can serve a use like an annual safety audit.
Can the customer or driver sign on the same device? +
Yes. Hand the phone or tablet to the customer at the end of the inspection and they sign with a finger or stylus. The signature is captured at full resolution and tied to the report record.
Do photos get watermarked and timestamped? +
Every photo is automatically watermarked with the date, time, vehicle registration and inspecting user. This is the evidence chain you need when contesting a damage dispute.
Can I export reports as PDFs? +
Yes. Every report can be exported as a branded PDF with your company logo, contact details and standard disclaimer. PDFs can be emailed to the customer directly from the platform.
How long are reports stored? +
Reports are retained for the life of your account on every plan, including the free tier. Every account also gets a full activity log showing who changed what and when.
Pairs well with
Run your next vehicle inspection on vehReports today
Sign up free and get 10 credits — enough for 10 full reports with DVLA + MOT history. No card required, no contract.
No card required · UK-only sign-up
free credits when you sign up
No card
per report — including DVLA + MOT
Pay-per-use
monthly seat fees, ever
No contract